- MEMBERS RECEIVE ACCESS TO:
- CIO Leadership Group
  CIO Leadership Task Force provides a unique forum for Chief Information Officers from the largest cities and counties in the U.S. to privately interact, both through an online collaboration site and in regular face-to-face meetings. It offers these leaders an on-going opportunity to share information and experiences, and to discussing IT challenges facing larger community jurisdictions.
- Digital Infrastructure
  Task Force
  The Digital Infrastructure Task Force is a collaborative networking group for government IT professionals. Through timely exchange of information and experiences, both online and through regular face to face meetings, municipal and regional government members help each other to make smarter technology decisions for their communities.
- Law Enforcement
  IT Task Force
  The Law Enforcement Task Force is a collaborative networking group for local law enforcement officials from across the nation. In online and regular face to face meetings, both sworn and civilian law enforcement officials come here to discuss technology trends, collaboration and information sharing opportunities within the local law enforcement community.
- Private Events
  and Webinars
- Exclusive White Papers
- JOIN:
- Public Sector
- Private Sector
Digital Communities Home
Introduction
Feature Articles
Local Government Events
Contact
Digital Communities Blogs
Digital Citizen Pulse
Broadband Nation
Web 2.0 Convergence
In the Trenches
International Beat
Notes from a City CIO
Intelligent Communities
MuniGov 2.0
Surveys and Awards
Digital Cities Survey
Digital Counties Survey
DGAA Awards
Best of the Web Awards
Reference and
Resource Library
White Papers
Exclusives
Webinars
Best Practices
Digital Communities
Special Focus
Current Issue
Past Issues
Subscribe

Digital Communities
Industry Members

Click sponsor logos for whitepapers, case studies, and best practices.

Arizona Unifies Courts on One Document System

April 12, 2010 By Andy Opsahl

Local court systems across the country have been digitizing legal filings for the past few years to reduce paper management cut costs. Typically, however, each court deploys its own electronic document system, and it often doesn't connect to the systems of the other courts in the state.

Things will work differently in Arizona when the Arizona Supreme Court (ASC) connects all the state's ctourt document systems. The forthcoming system will let a citizen who's filing a document at any courthouse to retrieve all relevant case material from other courts in the same transaction.

The project required all county courthouses to host electronic documents with sufficient redundancy in case of a disaster. That was something only two counties in the state could do, according to Karl Heckart, CIO of the ASC. Fortunately those two counties -- Maricopa County and Pima County -- represented most of the state's population and held the majority of Arizona's local tax revenue. That meant they could afford robust backup systems, while the other counties could not afford such technology.

Using software called OnBase 9.2 from Hyland Software, the ASC is creating a central data repository for hosting court documents for the smaller counties. Simultaneously the software will let Maricopa County and Pima County continue hosting their own documents and route end-users from other courts to those documents. Keeping Maricopa and Pima counties' court documents hosted locally will save the ASC a lot of money, Heckart explained.

"Maricopa County itself accounts for 60 percent of the court filings. That's 60 percent of the documents I don't have to transfer and store at a central repository," Heckart said.

The project cost $2 million, which the ASC expects to recover from the fees citizens pay for using the system. Heckart said getting the various local document management systems to interface with OnBase 9.2 was easy because all of those individual systems were made by Hyland.

Heckart said that at a time when Arizona agencies have laid off staff in droves, the system will enable all of the state's courts to manage documents with fewer employees.

| More

Arizona Supreme Court: Metadata a Public Record

Add Your Comment

Name *

Comment *

You are solely responsible for the content of your comments. We reserve the right to remove comments that are considered profane, vulgar, obscene, factually inaccurate, off-topic, or considered a personal attack.

In Our Library

White Papers | Exclusives Reports | Webinar Archives | Best Practices and Case Studies

Are You Sure You Are Maximizing the Value of Your Microsoft SharePoint Investment?: The Microsoft SharePoint platform provides a wealth of opportunities for any organization to streamline business processes and expand knowledge sharing; however most government organizations struggle to take advantage of these opportunities.
Hurricane Preparedness: Make sure you are prepared for hurricane season before it is here. Join in this Digital Communities teleconference and gain insight on how to prepare from experts who have been on the ground during major hurricanes.
Kofax Analytics for Capture: Does your agency struggle to add Business Intelligence to your capture operations?

Latest From Digital Communities Features

Follow @dcommunities

Government Best Practices

Digital Cities & Digital Counties Survey: Best Practice Guide

Real Time for McAfee ePolicy Orchestrator

Public Safety Guide: From Call to Car to Crisis

Public Safety Mobile Apps for 4G Networks

10 Requirements for a Successful Oracle R12 Upgrade

Kofax Analytics for Capture

Business Intelligence Roadmap

Featured White Papers & Reports

Government-to-Government IT Services: What Works and What's Left to Work Out

This Digital Communities white paper highlights discussions with IT officials in four counties that have adopted shared services models. Our aim was to learn about the obstacles these governments have faced when it comes to shared services and what it takes to overcome those roadblocks. We also spoke with several members of the IT industry who have thought long and hard about these issues. The paper offers some best practices for shared government-to-government services, but also points out challenges that government and industry still must overcome before this model gains widespread adoption.

View Full Library

Events

GTC East

Don't miss this opportunity to see the latest in digital government solutions, keep abreast of current policy issues and network with key government executives, technologists and industry specialists.

View All Events