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City Clerks Meet, Digitize

Sacramento City Manager John F. Shirey.

April 19, 2012 By

SACRAMENTO, Calif. -- Last week, Sacramento City Manager John F. Shirey addressed a meeting of the City Clerks Association of California (CCAC), saying that the title “city clerk” should be changed, as it does not reflect the importance of the job.  “You are in the information business,” he said, “and need to maximize the use of technology.”

And in that respect, Shirey and the city of Sacramento are fortunate. City Clerk Shirley Concolino – who is also CCAC president – and her iPad-toting staff have for some years now pushed a digital agenda, including digital signatures. At the CCAC meeting, they presented technology solutions to clerks from around the state, including staff-produced instructional videos for political candidates, and the replacement of council member agenda packets with digital copies for iPads and Kindle readers, which saved $1,500 per year per council member.

Concolino and her staff even brought in representatives from Apple to show CCAC members the latest in mobile device management, iPads with built-in VPN, iPad apps that run Microsoft Office, and the Apple Configurator that synchronizes up to 30 devices at once. The message was clear: mobile devices are here to stay, and getting on the leading edge means welcoming them, taking advantage of their potential and managing them for best results.

This week, according to Assistant City Clerk Dawn Bullwinkel, the Sacramento City Clerk’s Office is meeting with city stakeholders and preparing an "outside the box" technology infrastructure proposal for Shirey.

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LG    |    Commented April 20, 2012

While technology has changed the methods by which City and other municipal Clerks perform their work, the duties still focus on maintaining governmental records, processing applications and issuing valid documents such as marriage licenses, permits, official minutes, etc. As for the title not reflecting the importance of the job, I am puzzled as to what the man means. Could it be sexist stereotyping?

mark    |    Commented April 20, 2012

Agreed, HE denigrates the term clerk rather than promoting the advancement of the field. The job wasn't important before? The job did was not in the information business before? Silly.

Mark    |    Commented April 20, 2012

Exciting opportunities there being exercised by government. My State agency could learn a thing or two about using mobile devices for document delivery.

Wayne Hanson    |    Commented April 23, 2012

Mr. Shirey was very appreciative of the work done by city clerks, and was complimenting them for the scope and complexity of what they do. He said the job of clerk has become much more important than the title would suggest.

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