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Hosted Applications Cut Document Management Costs

October 13, 2008 By Elaine Rundle

Imagine accessing documents from any computer with an Internet connection and not worrying about misplacing a USB flash drive or hauling around a laptop. Web sites have emerged that allow just that, with the added bonus of document storage, collaboration and sharing without the hassle of e-mail attachments. Not only can users free themselves from hard drives, they also can work together on documents in real time.

Online document management sites -- Acrobat.com, Google Docs and Microsoft Office Live Workspace -- allow seamless partnership among programs similar to the ones used every day by government agencies. They can provide cost savings, collaboration, document creation and storage, and eliminate the need for portable storage devices. The sites let users access documents from any computer with an Internet connection and a standard browser without downloading anything.

"The drivers of moving online are: I want to access this stuff from two different machines, I want all of my things searchable or I want to share them with a set of people," said Jonathan Rochelle, project manager of spreadsheets for Google Docs. "We're finding that institutions are finding it easier to share, which is a much more relevant action within a group these days."

D.C. Deploys Google
The District of Columbia was planning to spend $4 million on a new intranet deployment but killed that project and launched Google Apps, a suite of Web-hosted collaboration services, such as Google Docs, Google Talk (an instant messaging and voice over internet protocol tool) and Gmail.

This move saved the district more than $3.5 million.

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New Mexico Lt. Gov. Diane Denish Touts Google Apps in Cost-Saving Plan

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Identity and Access Management Considerations: Gain insight into enterprise identity and access management (IAM) trends and a unified approach that can simplify identity and access management before, during, and after your organization implements cloud-based services.
Using Wireless Technology to Manage and Optimize Government Fleets: Saving Money, Generating Revenues, and Increasing Safety: Using Wireless Technology to Manage and Optimize Government Fleets: Saving Money, Generating Revenues, and Increasing Safety. The paper discusses the challenges federal, state and local government agencies currently face with their government fleets; how mobile technology can help; considerations when selecting a mobile solutions partner; and the benefits of choosing Sprint. Specifically, Frost & Sullivan highlights Sprint’s fleet expertise, its powerful networks, and advanced partnerships that work in concert to provide government fleets with the ability to: Save money, Generate new revenues, Enhance safety, Help the environment, Increase the availability and transparency of information to the public
The New Reality of Stealth Crimeware White Paper: Take the stealth, creativity, and patience of Stuxnet. Add the commercialism, wide distribution, and easy-to-use tool kits of Zeus. Consider that despite more than years of activity, as of May 2011, neither of these cyber criminal teams has been exposed. You now understand the recipe—and potency—of today’s malware. Start planning now. It will take more than signatures and operating system-level protections to protect your intellectual property and other assets against criminals wielding these weapons.

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CIOs Redefine Local Government and Industry Relations

Based off of discussions of the Digital Communities Large Jurisdiction Chief Information Officer (CIO) Working Group, this white paper aims to answer the question, "In today's economic, political and business environment, what constitutes a successful relationship between government and industry?" Cause for Optimism identifies and clarifies the issues that separate government and industry, and begins to find an answer to the question necessary for both to enjoy a successful and prosperous future.

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